The Pros and Cons of Outsourcing Software Development

Team building
pros and cons of outsourcing

Software development outsourcing is an effective method to complete projects. Find out what are the pros and cons of outsource company’s business processes.

Although outsourcing software development is a common practice among enterprises and large corporations, smaller companies aren’t convinced to pursue it. Meanwhile, companies outsourcing software can gain a number of tangible benefits, including: speeding up the process, quicker access to missing competencies, or reducing costs. Especially since there are many outsourcing options available on the market.

Working with an outsourcing partner based on an informed approach to outsourcing helps companies of all sizes take full advantage of this effective approach to software development. 

What Is Outsourcing Software Development?

Outsourcing is the answer to getting the work done in a variety of business scenarios and settings. Outsourcing partner, external company, can help your business grows, and complete a broad variety of tasks, from very complex projects to simple IT processes.

According to the 2020 global outsourcing survey by Deloitte, companies decide to outsource to:

  • Increase flexibility
  • Improve their business (operations and strategy)
  • Harness the benefits of new technology
  • Speed up time-to-market (TTM)

Let’s review some of the business cases where outsourcing brings tangible value.

An enterprise wants to build or change something in the workflow, or maybe introduce a new piece of software, but lacks freely available resources to take care of the project.

A company doesn’t have the skills and technological know-how to translate business ideas into tech solutions.

An organization experiences a scarcity of appropriate talent.

A company wants to focus on developing core business functionalities and outsource the less creative development work to a trusted partner.

Even though there was some instability in the global revenue of outsourcing services in recent years (2015 and 2016), the industry has stabilized. The global market size of outsourced services was $92.5 billion US in 2019.

The global market size of outsourced services from 2000 to 2019. Source: Statista

What Is the Difference between Project Outsourcing, Managed Services, and Staff Augmentation?

There are many types and approaches to outsourcing projects:

Project outsourcing — an external partner takes care of a specific portion of a company’s operations or an entire project.

Managed services — long-term delivery of strategic solutions, which can include business operations or defined IT processes.

Staff augmentation — it’s the most flexible of the three outsourcing approaches where you hire developers based on project or skill demand.

Which outsourcing options do you have?

Just like there are many types of outsourcing, there are also three ways how you can choose an outsourcing partner.

Time zones differences: onshoring, nearshoring and offshoring

Offshore outsourcing

Offshoring involves delegating business processes to an overseas software agency. This type of outsourcing is the most popular — offshoring is usually the most cost-effective.
Time-zone difference: from 6 to 10 hours

Nearshore outsourcing

Nearshoring means outsourcing project-related tasks to a partner that resides near your time zone.
Time-zone difference: up to 4 hours

Onshore outsourcing

Outsourcing business operations to a company operating within the borders of your country.
Time-zone difference: little to no difference

Outsourcing benefits

Quality of deliverables

Outsourcing a project to an experienced partner with a portfolio of similar completed projects will often result in a high-quality product.

When you’re just building your in-house capacity and skill set, an outsourcing partner can be invaluable and bring the necessary expertise and product advice.

As your in-house team grows, you can rely on the knowledge and experience of the outsourced professionals.

Access to talent pools

When you’re developing an in-house project that calls for specialist skills at some point, you can extend your team with external professionals. External professionals will bring the necessary skills and help your internal team.

On the contrary, if you only need to get pure development work out of the way and let your in-house devs focus on business functionalities and more creative problem-solving, team extension will take the base coding out of the way, increasing your internal resources.

Cost savings

An in-house team requires a proper setup. You need to provide hardware, software, and services. There’s also payroll, training, benefits, and the overhead of recruitment.

When you outsourcing projects, the outsourcing partner provides all the necessary hardware and software your project needs. You don’t have to worry about training your in-house team either.

Source: Clutch

Save time

When building an in-house team, you have to consider at least a few factors.

First, the whole process of recruitment is a time-consuming endeavor. You have to sift through candidates, onboard them, and then let them familiarize themselves with the routine of processes and workflows, which is necessary for an optimal level of productivity.

Outsourcing project development takes away the need to look and hire talent. You get results a lot faster when you outsource, without having to build a work culture and team dynamics — all of that is already present in the partnering company.


When you need specialist skills, you can reach out to an outsourcing provider and add experienced devs to your team based on your needs.

The contract is usually signed for a period of time after which you either part ways when the work is completed or extend the contract. However, you don’t have to lay anyone off if their skills become redundant in your project as you would have to do when hiring in-house.


The company’s positive reviews determine its value on the market. In a competitive field such as software development good reviews and trust are a must for companies that want to stand apart from the competition.

What are the cons of outsourcing?

Risk of ineffective communication

This is especially possible when offshoring outsourcing to a partner who doesn’t have a sufficient command of English.

While this might not be an issue for simple projects or fixes, when discussing complex desktop or mobile applications where idea validation and workshops are involved, fluent communication is necessary to ensure nothing gets lost.

Also, the miscommunication caused by a language barrier can sometimes result in deliverables that aren’t aligned with your expectations. That’s why it’s critical to talk with your potential outsourcing partner extensively about your projects and ensure smooth communication before starting any work.

Possible time zones issues

While nearshoring and onshoring almost eliminate the problem of time-zone misalignment — there’s always going to be some overlap of working hours — offshoring can cause problems.

Time-zone issues can be easily solved by putting together a communication strategy that addresses all aspects (daily meetings, emergency fixes, etc.).

Just keep in mind to arrange the communication strategy well before the work begins to avoid disappointment.

Loss of rapport and camaraderie

Team dynamics are one of the key ingredients that help keep productivity, problem-solving, and creativity at a decent level. When you outsource part of your project, some of that dynamic can get lost.

Different project structure and management processes

Companies and teams have their own way of doing things — different approaches to project management can negatively affect productivity. While there are established project management and development methodologies, they don’t always look the same from one team to another.

To improve and align on project organization, agree on how you want to structure the delivery so that the software development roadmap is clear and understandable to all.

Potential business risk in outsourcing

Sudden disappearance of unverified contractors

Some of the companies out there promise great quality at rock-bottom rates. While you can be lucky and find a cheap and good outsourcing provider, always double- and even triple-check their credentials and experience.

When your project depends on someone’s availability, any instance of disappearance can cost you money. You wouldn’t want a developer to disappear into thin air when an emergency happens or when only half the work is done.

That’s why carefully validating an outsourcing provider is one of the first steps you should take.

Hidden costs

Agree on the billing before signing a outsourcing contracts to avoid hidden costs and billing issues. Everything related to billing needs to be described in detail in the contract, along with what exactly is included in the rate.

IP theft

Outsourcing often involves sharing confidential information. Make sure you sign an NDA. It’s also good to work with an outsourcing company that resides in a country that is bound by intellectual property rights.

What to Keep in Mind When Outsourcing Development?

  • Agree on meetings (medium, length, frequency)
  • Check a country’s economy (stability, location, etc.)
  • Remember about cultural differences (be respectful)
  • Look up the developer culture in a given country (hackathons, conferences, etc.)
  • Check reviews on popular B2B review websites (e.g., Clutch)
  • Choose the best one for you from outsourcing options

Why Consider Outsourcing?

Outsourcing software development is an effective way to build digital products without the overhead of HR, payroll, onboarding, and recruitment. Outsourcing gives you on-demand access to a huge talent pool without the long-term commitment of in-house hiring.
Looking for a reliable partner to help you with development? Contact us and let’s discuss your project in more detail.

Team building


How much does RPO cost?

How much does RPO cost? Many managers considering using Recruitment Process Outsourcing ask themselves this question. Today we have decided to answer it! We will show you what is included in the service and what your company pays for. What is Recruitment Process Outsourcing? Recruitment Process Outsourcing is a strategic partnership between an organization and […]

Bartłomiej Lewandowski

Team building Trends & Technology


Top reasons to consider IT Outsourcing in Poland

Developing technology projects with developers from around the world is a common practice. However, you are facing the question – which country to choose? One of the most appreciated sources of talent for worldwide businesses is Poland. The ICT sector in Poland is noticed and appreciated by the world’s biggest rankings and investors. Find out […]

Michał Stawski

Healthcare Team building


How to build a successful Healthcare Technology Team

Building a successful healthcare technology team is crucial for organizations in the healthcare industry. A well-structured team can drive innovation, improve product quality, and streamline operations. In this section, we will discuss the importance of assembling a healthcare technology team and the key factors to consider when building one. Healthcare technology teams are responsible for […]

Beata Oleszczuk

Describe your needs in simple terms, our team will contact you for a quote. We can also conduct a workshop to get you closer to the end result.

Let's work together

Contact Us